Executive/Senior Executive AR/AP

About the role

Responsibilities

Account Receivables (AR)

A. Billing and Invoicing

• Prepare and issue invoices accurately and on time via email or designated portals
• Verify contract details and follow up on unsigned or pending agreements
• Track and update customer POs, ensuring correct references to avoid invoice rejection
• Issue credit memos for exceptions in line with DoA approval
• Maintain accurate customer records in NetSuite, ensuring proper authorization and compliance

B. Cash Application & Reconciliation

• Application of incoming payments to the correct customer accounts and receivable invoices, ensure reconciliation process is in place.

• Assist in reconciling the accounts receivable ledger to ensure all payments are accounted for and properly posted.

• Prepare AR reconciliation, investigate, and address any discrepancies. C. Collections Management & Reporting

• Assist in addressing overdue accounts by contacting customers to secure payment on overdue invoices, or escalation to respective department for aged accounts.

• Assist in the preparation and submission of billing schedules and invoices (rental, cross-connect, fit-out) for review.

• Assist in preparing the monthly AR Ageing/ Report.

• Maintain good relationships with stakeholders, i.e., customers. Cross-department collaboration, organize stand-up meetings to provide regular progress updates to the sales team.

D. Compliance

• Ensure Internal Control Framework compliance across activities. Adhere to segregation of duties defined by management.
• Support GL Team on annual audits, tax return and other statutory bodies to ensure timeline submission and full compliance with regulatory requirements.
• Monitor and reconcile Output VAT, and ensure accurate reporting in VAT filings (PP30) Ensure compliance of tax invoices and supporting documents in accordance with Thai tax regulations

E. Ad hoc

• Maintain good relationships with stakeholders, i.e., Cross-department collaboration, organize stand-up meetings to provide regular progress updates to the stakeholders.
• To involve and assist in duties assigned from time to time by the Management.
• To involve and support in annual audit and tax filing.
• To involve and assist in E-invoicing filing.
• Assist in process standardization and optimization for AR Tower across the Group

Account Payables (AP) A. Vendor Bills and Payments

• Prepare and process vendor invoices and payment lists, including both scheduled and urgent payments
• Monitor payment progress with Treasury and obtain payment advice for submission and tracking
• Handle withholding tax (WHT) matters, including accurate deduction, filing, and timely submission
• Maintain and review vendor records in NetSuite, ensuring compliance with DoA and aligning payments with proper cycles for working capital management

B. Payment Application & Reconciliation

• Application of outgoing payments to the correct vendor accounts.
• Ensure all payments are accounted for and properly posted.
• Perform account payable reconciliation, investigate, and address any discrepancies.

C. AP Ageing/ Report

• Preparation of monthly AP Ageing/ Report timely.
• Analyze AP balances and propose solutions.
• Proactive approach to addressing overdue accounts by analyzing and understanding the rational of overdue bills.
• Forecast and schedule payment date or escalation to respective department for aged accounts.

D. Compliance

• Ensuring compliance with policies and procedures
• Ensure Internal Control Framework compliance across activities. Adhere to segregation of duties defined by management.
• Support GL Team on annual audits, tax return and other statutory bodies to ensure timeline submission and full compliance with regulatory requirements.
• Prepare and submit VAT (Input VAT: PP30 / PP36) and Withholding Tax filings (PND3 / PND53 / PND54) via RD e-Filing.
• Ensure accurate WHT deductions, timely payments, and proper issuance of withholding tax certificates.

E. Ad hoc

• Maintain good relationships with stakeholders, i.e., Cross-department collaboration, organize stand-up meetings to provide regular progress updates to the stakeholders.
• To involve and assist in duties assigned from time to time by the Management.
• To involve and support in annual audit and tax filing.
• To involve and assist in E-invoicing filing.

Qualifications

• Bachelor’s degree in accounting/finance or a Professional Qualification (CPA/ CPD).
• Minimum 5-6 years of relevant working experience.
• Familiar with relevant accounting standards (US GAAP, TFRS, IFRS).
• Comfortable working in a fast-paced environment.
• Able to adapt in MNC/ Crossed Border Management environment.
• Financial focus and experience, sensitive in numbers.
• Proficient in Microsoft Office (Excel, Word & PowerPoint). Experience with Oracle NetSuite will be advantageous.
• Excellent verbal and written communication skills in English.
• Good organization, analytical skills and able to work independently with minimal supervision.
• Committed with a strong sense of responsibility and able to work within deadlines.