Administrative Executive

About the role

Job Summary

We are looking for an organized and detail-oriented Administrative Executive to manage day-to-day office operations and coordinate seamless travel arrangements for our team.

Key Responsibilities

• Travel Coordination: Plan end-to-end domestic and international travel (flights, hotels, transport, and visas), manage itineraries, and reconcile travel expenses.
• Office Operations: Handle general correspondence, manage calendars, maintain filing systems, and order office supplies.
• Meeting & Event Support: Schedule meetings, book rooms, prepare agendas, and take meeting minutes.
• Inventory Control: Monitor and order office supplies, stationery, and pantry items to ensure a fully stocked and functional workspace.
• Company Events & Social Activities: Coordinate cross-departmental initiatives, including CSR projects, company anniversary celebrations, town halls, and ad-hoc team-building activities.
• Corporate Gifting: Plan, source, and coordinate corporate gifts for major festive occasions (e.g., Chinese New Year, Christmas) and employee milestones.

Key Requirements

• Possess Diploma/ Degree in Business Administration or equivalent

• 5 - 7+ years of experience in administrative support or travel coordination.

• Proficiency in Microsoft Office (Word, Excel, Outlook) and corporate travel/expense tools.

• Exceptional organizational, time-management, and problem-solving skills.

• Strong written and verbal communication abilities.

Education

Diploma in Business Administration or Others

Bachelors in Business Studies or Others