Officer, Crewing

About the role

Job Summary

Ensure timely, smooth and successful crew changes operation.

Key Responsibilities

Undertakes the following tasks for assigned Principal’s vessels:

• Planning of the crew changes of the vessels on Ratings crew, as applicable.

• Communication with principals and vessels on the planned crew changes.

• Communication with various department for the approval of the planned crew changes if necessary.

• Coordination with recruitment section for crew requirements if necessary

• Establishment of crew availability for pooling requirement.

• Crew Performance Management / Crew Debriefing.

• Evaluation and verification of seafarer’s documents.

• Progress monitoring of completion of seafarer’s documents and follow up of required documents, including renewal of trainings.

• Communication with accredited travel agencies regarding flight booking requirements and provision of the required travel documents to ensure the cost-effective and timely flight is attained.

• Assistance for joining and/or repatriating seafarers during crew change in Philippine ports including arrangement of immigration requirements for both local and foreign seafarers.

• Dispatch of all Parcels/Documents being sent to and/or from concerned vessels.

• Assistance to requested seafarer’s wives with regards to travel formalities prior to joining the vessel.

• Communication with principals, agents, and vessels with respect to the arranged flight bookings and other matters related to the crew change (e.g. CTMs, pre-fundings and related invoicing process and other requests from vessel and Principal)

• Briefing of joining seafarers regarding travel itineraries and related matters and dispatch.

• Monitors and follow ups PEME result and its receipt from concerned accredited medical clinic.

• Purchasing and issuance of working gear for concerned joining seafarers as necessary.

• Updates the Embarkation and Disembarkation details in the concerned Principal’s crew system.

• Updates movements in the Principal’s crew system.

• Ensures that all the documents and requirements of the joiners are physically complete and uploaded in the COMPAS prior to departure.

• Responsible for the quality of work in compliance with ISO 9001 Standards.

• Responsible for monitoring the withdrawal of seafarers’ documents for the assigned crew vessels.

• Managing the performances of every member of the team and the achievement of set targets.

• Performs other related functions that the immediate superior may assign.

• Assist with the task assigned by Manager Operations in monitoring daily maintenance and organization of the assigned 201 files, vessel files and data-based records.

• Assist with the task related to wives’ association programs.

Key Requirements

• Preferably 1 years’ experience in Maritime Industry

• Preferably 1 years’ experience in the Port Operations and Immigration Requirements

Education

Bachelors

Diploma

Certifications