Executive Assistant
CBRE
About the role
About the Role
As an Executive Assistant, you will provide high-level administrative, coordination, and financial support to the Project Director. You will play a key role in ensuring the smooth day-to-day operation of project activities by managing documentation, coordinating stakeholder communications, supporting financial processes, and maintaining project records. This position contributes to the successful delivery of projects throughout their lifecycle, from initiation to completion.
What You'll Do
- Provide comprehensive administrative and executive support to the Project Director.
- Coordinate meetings, prepare agendas, capture minutes, and follow up on action items.
- Manage communications and liaise with internal stakeholders, consultants, vendors, and clients.
- Prepare, maintain, and organize project documentation, reports, and correspondence.
- Support procurement and contract administration activities, including obtaining quotations and processing related documentation.
- Coordinate change requests, approvals, and project-related communications with relevant stakeholders.
- Process invoices, payment applications, and other financial documentation accurately and in a timely manner.
- Track project budgets, commitments, and expenditures, and assist with financial reconciliations and reporting.
- Maintain accurate project information and records within project management systems and databases.
- Support project close-out activities, including documentation handover, records management, and financial reconciliation.
- Assist with ad hoc administrative, coordination, and reporting tasks as required.
What You'll Need
- High School Diploma or Bachelor's degree with up to 2 years of job-related experience.
- Ability to follow basic work routines and standards in the application of work.
- Communication skills to exchange straightforward information.
- Working knowledge of Microsoft Office products, including Word, Excel, Outlook, and related applications.
- Strong organizational skills with an inquisitive mindset.
- Basic math skills, including the ability to calculate simple figures such as percentages, discounts, and markups.
**About CBRE Group, Inc.**CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm and a premier provider of critical infrastructure services. The company has more than 155,000 employees serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage servicing, valuations); Building Operations & Experience (facilities management, property management, flex space & experience, critical infrastructure); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.