Associate Manager - Administration

About the role

Responsibilities

Budget and Resource Management:

Manage the admin budget and optimize resource allocation.

Administrative Operations:

Execute plans for a cost-effective and robust administrative infrastructure that supports employee well-being.

Process Improvement:

Identify and implement strategies to enhance administrative procedures, reducing costs and increasing productivity.

Strategic Assistance:

Help in planning and implementing cost-effective administrative infrastructure that promotes employee well-being.

Change Management:

Assist in change management efforts, ensuring smooth transitions and minimal disruption.

Policy Development:

Assist in administrative policies to streamline operations and ensure compliance across the organization.

Facility Management:

Supervise the upkeep, security, and use of facilities to provide a secure and effective work environment.

Resource Allocation:

Allocate and optimize resources, such as equipment and supplies, to meet the needs of different departments.

Compliance Monitoring:

Monitor adherence to legal and regulatory requirements to minimize risk.

Vendor management:

Communicate office maintenance and repairs with external vendors.

System management:

Knowledge for SAP

Fire Safety Management:

Ensure staff is trained in safe fire evacuation and that fire safety equipment and practices meet current requirements.

Employee Transportation Optimization:

Assist Site Admin heads in optimizing transport using data analytics to improve efficiency.

Digital Mindset:

Keep up with digital and AI advancements to enhance business and maintain competitiveness.

Team Development:

Promote a respectful and safe workplace, lead collaborative and productive teams, and mentor for growth and success.

Key Stakeholders - Internal:

Department Heads, Human resources

Direct reports

Key Stakeholders - External:

Regulatory Agencies, Service Providers, Suppliers

Qualifications

Education Qualification:

Graduate/Post-Graduate in any discipline

(preferably Admin)

Work Experience:

8 to 15 years of relevant experience in administration or operations within the port industry.