Manager - Logistics

About the role

Responsibilities

Inbound In-charge - Copper Operations

Vessel Arrival Plan Coordination:

• Coordinate with the sourcing team to plan and schedule vessel arrivals for material deliveries via road, rail, or ship.
• Ensure timely communication with transport providers, port authorities, and internal stakeholders to avoid delays.
• Monitor the availability of transport resources (trucks, railcars, etc.) to ensure smooth movement of containers to the plant.
• Manage contingency plans for delays in vessel arrival or transport availability.

Customs Clearance and Documentation:

• Oversee all customs clearance processes, including duty payments and ensuring the submission of accurate documentation for inbound shipments.
• Liaise with customs authorities, shipping lines, and ports to obtain necessary permissions for container lifting.
• Manage all payments related to customs clearance, shipping line fees, and other port charges.
• Ensure compliance with all relevant regulations for inbound shipments, including documentation accuracy and timely submission.

Container Movement (Yard to Plant):

• Manage the movement of containers from the port or rail yard to the plant, coordinating with transport providers.
• Ensure proper scheduling of container movements to minimize delays and optimize resource usage.
• Monitor container tracking and ensure timely delivery from the yard to the plant gate.

Unloading and Inspection:

• Supervise the unloading of containers at the plant, ensuring compliance with gate entry, security checks, and weighment procedures.
• Coordinate with third-party surveyors to witness unloading and verify the quality and quantity of incoming materials.
• Ensure all incoming materials meet quality standards and are properly documented during the unloading process.
• Address any discrepancies or quality issues with vendors or internal teams promptly.

Resource and Workforce Management:

• Allocate and manage resources, including personnel, transport vehicles, and unloading equipment, to ensure smooth inbound operations.
• Ensure the availability of adequate manpower and tools for efficient unloading and container movement activities.
• Monitor workforce performance, ensuring adherence to safety and operational standards.

Insurance Management:

• Oversee insurance claims for any damage or loss during inbound transport, liaising with insurers and surveyors as needed.
• Ensure all inbound materials are adequately insured, and claims are processed in a timely manner.
• Coordinate with vendors and transporters to document and report any incidents affecting insured cargo.

System Accounting (System Booking):

• Ensure accurate and timely booking of all inbound materials in the system, maintaining inventory records.
• Coordinate with the accounting and finance teams to ensure the reconciliation of incoming materials and system bookings.
• Track incoming shipments and update the system to reflect the actual quantity and quality of materials received.

Container Surrender (Deposit):

• Ensure timely surrender and return of containers to the shipping line, avoiding demurrage charges.
• Manage the documentation and deposit process for container returns, coordinating with shipping lines and port authorities.
• Monitor container movement to ensure prompt release after unloading, minimizing container retention time.

Vendor and Payment Management:

• Manage vendor relationships related to inbound logistics, including transporters, shipping lines, and customs agents.
• Ensure timely payment of vendors, verifying invoices against services provided (transport, customs clearance, etc.).
• Negotiate and manage service contracts with vendors to ensure cost-effective and reliable services.
• Monitor vendor performance and address any service or payment-related issues proactively.

Data Analytics and Dashboard Reporting:

• Create and manage dashboards to track key inbound logistics metrics, including container movements, customs clearance times, unloading efficiency, and vendor performance.
• Use data analytics to identify patterns and trends in inbound operations, helping to optimize resource allocation and improve overall efficiency.
• Provide regular reports to senior management, highlighting key performance indicators (KPIs), operational bottlenecks, and cost metrics.
• Leverage digital tools to automate data collection and reporting, improving decision-making processes and visibility across the logistics chain.

Key Stakeholders - Internal:

• Production Team

• Operations Team

• Maintenance Team

• Procurement Team

Key Stakeholders - External:

• Transporters and Contractors

• Government and Regulatory Authorities

• Vendors and Suppliers

• Railway and Port Authorities

• Customers (Domestic and International)

• Shipping Companies and Freight Forwarders

• Insurance Providers

Qualifications

Education Qualification:

Bachelor’s degree in supply chain management, Logistics, Engineering, or a related field

Advanced degrees like an MBA in Logistics, Operations, or related disciplines would be a plus.

Work Experience (Range of years):

Minimum 10-12 years of experience in logistics management, with at least 5 years in a lead role within the mining, metals, or heavy industries sector.