Document Controller-Fit Out (JKT02)

About the role

Key Responsibilities

• Manage document control processes for data center fit-out projects.
• Maintain document, drawing, transmittal, and revision registers.
• Control distribution of drawings, technical documents, and project correspondence.
• Coordinate submissions between clients, consultants, contractors, suppliers, and project teams.
• Track RFIs, material submittals, method statements, technical queries, and approvals.
• Ensure teams use the latest approved drawings and documents.
• Upload and maintain records in EDMS/CDE platforms.
• Monitor document revisions and remove superseded documents from circulation.
• Maintain project records including IFR, IFA, IFC, AFC, and as-built documentation.
• Support QA/QC activities, audits, and project reporting.
• Follow up on pending approvals, responses, and submissions.
• Manage project close-out documentation including O&M manuals, warranties, certificates, and handover records.

Qualification & Experience

• Diploma or Bachelor's degree in Business Administration, Engineering, Construction Management, or a related field.
• Typically 3–7 years of document control experience in construction, fit-out, engineering, or consultancy projects.
• Experience in data center, mission-critical, commercial, or large-scale fit-out projects is preferred.
• Strong understanding of construction and engineering document control procedures.
• Experience using Aconex, Autodesk Construction Cloud/BIM 360, Procore, Asite, SharePoint, or similar document management systems.
• Good working knowledge of MS Office, particularly Excel, Word, and Outlook.